GREYFIELDHAULING for the City of Brisport

Brisport's carts, emptied on the day the calendar says.

Greyfield Hauling's response to RFP PW-2026-031. Trash, recycling, yard waste and bulky items for 61,000 households on seven routes, for seven years from July 1, 2027, with a cleaner and quieter fleet every year of it.

61,000households

7routes

7years

$118,019,923seven-year price

Find your collection day

Submitted to the Purchasing Division, November 13, 2026. Valid for 180 days.

Tarred Lane

Ropewalk route, every Tuesday

MTWTFSS

Letter to the evaluation panel

RFP 6.2, Tab A · Transmittal letter · Signed by an officer of the firm

"A resident should never have to call to find out why their cart is still full."

The City of Brisport, RFP PW-2026-031, section 1.2

To Ines, Walt, Nadia, Kofi and the members of the City Council,

Your RFP says it plainly, and Attachment C puts a number on it. Last year the City took 2,940 calls about missed collections, most of them from the two split Tuesday and Thursday routes. Thirty-one percent of the trucks on your streets are more than ten years old. Recycling is coming back 24 percent contaminated.

This response is built around the calendar a household keeps on the fridge. Every resident gets a day, and our job for seven years is to make that day true. We've drawn the plan route by route, priced it line by line on your Attachment B, and answered every requirement in your order, including the two we meet in part and the one clause we ask you to change.

We're a Brisport employer already. Our Marsh Road yard is four minutes from your recycling plant, and 70 percent of the drivers we'd put on your routes live in the city.

RenataPresident, Greyfield Hauling

What the RFP told us

From Attachments A to F

2,940: missed-collection calls in fiscal 2026, Attachment C
31%: of current trucks older than ten years, Attachment E
24%: recycling contamination at the Marsh Road plant, Attachment D
172k: carts on the street today, about 9 percent damaged, Attachment F
$22.60: what a household pays a month today, Attachment B

How to score this response

RFP 7.1, evaluation criteria and weights · Each criterion mapped to the tab that answers it

Your panel scores six criteria out of 100. Pick one and we'll show you where it's answered and what to check when you get there.

Your day, on one card

RFP 3.1 to 3.4 and 4.1 · Collection plan · Weight 30 of 100

Seven routes, each with one weekday. Type a street, or tap the map, and see the calendar that household gets in the mail sixty days before day one.

Selected routeBrisport HarborGreyfield yard, Marsh Road

Your street

Tuesday

July 2027

TrashRecyclingYard wasteHoliday treesHoliday, pickups slide a day

One Tuesday on Ropewalk

6:30a.m.

0of 1,150 stops on this truck

0missed-bin reports open

6:30 a.m.

Truck 14 leaves the Marsh Road yard. One of six trash trucks on Ropewalk today, with its stops loaded on the cab tablet.

Missed-bin reports, Ropewalk Tuesdays

The incumbent's 2026 average against our plan for the first twelve weeks

Cleaner trucks, year by year

RFP 5.1 to 5.3 and Alternate A1 · Fleet, emissions and noise · Weight 15 of 100

We start with 64 trucks, none older than seven years. Swap diesel for electric and natural gas year by year, and the emissions, curb noise and price move with you. Whatever you set here carries into the price form.

Start from a plan

Then pick a year

Electric trucks addedin 2027

Natural gas trucks addedin 2027

Truck body builders can deliver 12 a year to us. 0 slots left in 2027.

The Marsh Road yard in 2027

DieselNatural gasElectric

0tonnes CO2e this year, from 5,504 all diesel

0average curb noise in dB while compacting

$0added to a household's month this year

0tonnes saved over seven years

Tonnes of CO2e a year

Greyfield's estimate per truck type, tap a year

Six months to day one, then seven years

RFP 6.1 · Transition and resident communication · Weight 15 of 100, shared with Tab F

The seven-year term

Answers for each reviewing office

RFP 6.2, Tab F · Responses to the concerns of each office on the panel

Ines

Public Works Director

Will my phones stop ringing about missed bins?

Every truck carries an arm camera and reads the RFID tag on each cart it lifts. When a cart isn't out, or is blocked, the driver logs it with a photo before pulling away, and the resident gets a text with the photo. If we missed it, we're back the same day.

Your contract today credits the City $25 for a missed bin left past 24 hours. We're offering $150, paid on the monthly invoice, because the number should hurt us more than it hurts you.

Missed-bin credits in a bad month

Bins left past 24 hours this month 12

$1,800Greyfield credits the City

$300under today's contract

Walt

City Manager

Is this a safe pair of hands for seven years?

Seven years is a long time for a city to depend on one hauler. So every bad week we could have is written down, with what happens and who pays. Pick one.

When something goes wrong

Nadia

Procurement Officer

Is it complete and responsive, and where are the exceptions?

Every requirement in RFP sections 3 to 9 is in the matrix at Tab G, in your numbering, with a page reference. Two are partial and one is an exception, each with its reason and what we'd accept instead. The required forms are at Tab K, signed. Tick them off as you check.

Your responsiveness check

0 of 8 checked

Kofi

Sustainability Office

Will recycling get cleaner, or just get collected?

RFP 3.2.3 asks for contamination under 18 percent by year three, from 24 percent today. A truck can't fix that from the cab. What works is the tag on the lid. Drivers check the top of each blue cart on the camera, tag a bad one, and the household gets a note telling them what was wrong. Tag the same cart three times and it's skipped once, with a call first.

Contamination in year three

Share of recycling routes tagged every week 100% Resident mailers in English, Spanish, Portuguese and Vietnamese

15%contamination, under the 18 percent target

+1,314tonnes a year recycled that would have been dumped

City Council

Seven members, the final vote

What changes for the people on my street?

Your residents keep their collection day for at least the first ninety days. Their carts stay. A new card comes in the mail in May with their days, and a text the night before if anything moves. Trucks get quieter, and fewer of them run on diesel each year.

The bill goes down in year one and rises slowly after that, by a fixed 2 percent a year plus the cost of the cleaner trucks. Under our plan it passes today's $22.60 in year three. No surprise increases, and nothing tied to fuel prices.

A household's monthly bill

Every requirement, answered

RFP 6.2, Tab G · Compliance matrix in the City's section order

Price form, line by line

RFP Attachment B · Base bid and alternates · Weight 25 of 100

Rates are per household per month in year one, for all 61,000 households. They step up a fixed 2 percent each July. Switch any line off and the price, the schedule and the bill redraw. Trash and recycling are required by 3.1 and 3.2, so they stay.

LineYear one rateSeven years

Questions and addenda, answered here

RFP 2.4 · Clarifications and addenda log · Kept current through the panel's review

Terms in plain words

RFP sections 8 and 9 · One exception, stated in full

Seven years, then two optional years

July 1, 2027 to June 30, 2034. The City can extend twice, one year at a time, at the year-seven rate plus 2 percent.

A fixed step, no fuel clause

Rates rise 2 percent each July. We carry fuel, power and recycling market risk. You never see a surcharge.

Bonded for a full year

A performance bond at 100 percent of the annual value, renewed each year, plus a $10 million umbrella policy naming the City.

The City can step in

If we miss more than 2 percent of a route for two weeks running, the City can bring in another hauler and bill us the difference.

The trucks stay if we go

If the contract ends early for our failure, the City can buy the alternative-fuel trucks and chargers at book value.

Our one exception, RFP 8.3

We accept your liquidated damages schedule in full. We ask that the yearly total be capped at 5 percent of that year's value, about $830,000, so the bond can be written at the price we've quoted.

Three questions we can't close alone

Power at Marsh Road

The utility hasn't confirmed when the yard's service upgrade is done. If it slips past spring 2028, electric trucks in year two wait, and we'd swap in natural gas at our cost.

Damaged carts

About 15,000 carts in Attachment F are cracked or missing wheels. Who pays to replace them in year one is open, and we've proposed a split in Tab G at 3.5.2.

Early starts on three arterials

Harbor Boulevard, Quarry Road and Linden Avenue clear faster at 6:30 a.m. before school traffic. We need the City's variance, and we'll take a no.

Required forms

RFP 6.2, Tab K · Signed originals delivered with the sealed copy on November 13, 2026

Signed for Greyfield Hauling, Renata, President

Date

Witness

Received by the City of Brisport Purchasing Division

Bring us in for the oral presentation.

RFP 7.3 sets oral presentations for shortlisted firms in December. We'll bring the route supervisor for Ropewalk, the fleet manager and a working truck to City Hall. Hold the slot that suits the panel.

Pick a slot and we'll hold the truck for that morning.